英文论文格式
萨顿假说-
Preparing a two column paper with MS Word
for Windows
W.B. ZHOU & J. ZHAO
A.A. Balkema Publishers, Rotterdam,
Netherlands
C.T. Zhao
New Institute, Gouda, Netherlands
ABSTRACT:
Authors of papers to proceedings have to type
these in a form suitable for direct photographic
reproduction by the publisher. In order
to ensure uniform style throughout the volume, all
the papers have to
be prepared strictly
according to the instructions set below. A laser
printer should be used to print the text.
The publisher will reduce the camera-
ready copy to 75% and print it in black only. For
the convenience of the
authors
template files for MS Word
6.0 (and higher) are provided.
KEYWORD:
In order to; MS Word
1
GENERAL INSTRUCTIONS
1.1
Type area
The text should fit exactly into the
type area of 187
272
mm
(7.36
10.71
For
correct
settings
of
margins
in
the
Page
Setup
dialog
box
(File
menu)
see Table 1.
1.2
Typefont,
typesize and spacing
Use Times New
Roman 12 point size and 13 point
line
spacing (Standard;text tag). Use roman type
ex-
cept
for
the
headings
(Heading
tags),
parameters
in
mathematics (not for log,
sin, cos, ln, max., d (in
d
x
),
etc),
Latin
names
of
species
and
genera
in
botany
and
zoology
and
the
titles
of
journals
and
books
which should all be in
italics. Never use bold, except
to
denote
vectors
in
mathematics.
Never
underline
any text. Use the
small font (10 points on 11 points)
for
tables
(Table
tags),
figure
captions
(Figure
cap-
tion tag) and the
references (Reference text tag).
Never
use letterspacing and never use more than
one space after each other.
2
GETTING STARTED
2.1
Preparing the
new file with the correct template
Copy
the template file (if you print on
A4
size paper) or (for Letter size
pa-
per) to the template directory. This
directory can be
found by selecting the
Tools menu, Options and then
by tabbing
the File Locations. When the Word
pro-
gramme
has
been
started
open
the
File
menu
and
choose New. Now select
the template
or (see above). Start by
renaming the
document
by
clicking
Save
As
in
the
menu
Files.
Name your file as
follows:
First
three letters
of the
file name should be
the first three letters of the last
name
of
the
first
author,
the
second
three
letters
should
be
the
first
letter
of
the
first
three
words
of
the
title
of
the
paper
(e.g.
this
paper:
).
Now you can type your paper, or copy
the old
ver-
sion of your
paper onto this new formated file.
2.2
Copying old
text onto new file
Open your old file
and the new file. Switch between
these
two with the Window menu. Select all text of
the old file (excluding title, authors,
affiliations and
abstract)
and
paste
onto
bottom
of
new
file,
after
having deleted the word INTRODUCTION
(see also
section
2.5).
Check
the
margin
setting
(Page
Setup
dialog
box
in
File
menu)
and
column
settings
(see
Table 1 for correct settings). After
this copy the texts
which have to be
placed in the frames (see sections
2.3
and 2.4 ). In order to avoid disruption of the
text
and frames, copy these texts
paragraph by paragraph
without
including the first word (which includes the
Table 1.
Margin
settings for A4 size paper and letter size
paper.
_________
_____________________________________
Setting
A4 size paper
____________
Letter size paper
_____________
cm
inches
cm
inches
_________
_____________________________________
Top
1.2
0.47
0.32
0.13
Bottom
1.3
0.51
0.42
0.17
Left
1.15
0.45
1.45
0.57
Right
1.15
0.45
1.45
0.57
All other
0.0
0.0
0.0
0.0
Column width*
9.0
3.54
9.0
3.54
Column spacing*
< br>_____________________________________________
0.7
0.28
0.7
0.28
*
Column dialog box in Format menu.
old tag). It is best to first retype
the first words ma-
nually
and
then
to
paste
the
correct
text
behind.
When
the new file contains all the text, the old tags
in
the text
should be
replaced
by
the
new
Balkema
tags
(see
section
3).
Before
doing
this
apply
auto-
matic
formatting (AutoFormat in Format menu).
2.3
Title, author
and affiliation frame
Place the cursor
on the T of Title at the top of your
newly
named
file
and
type
the
title
of
the
paper
in
lower
case
(no
caps
except
for
proper
names).
The
title
should not be longer than 75 characters). Delete
the
word
Title
(do
not
delete
the
paragraph
end).
Place the cursor on
the A of (s) and type
the name of the
first author (first the initials and then
the
last
name).
If
any
of
the
co-authors
have
the
same
affiliation as the first author, add his name
af-
ter an & (or a comma if more names
follow). Delete
the words A.B. Author
etc. and place the cursor on
the
A
of
Affiliation.
Type
the
correct
affiliation
(Name
of
the
institute,
City,
State/Province,
Coun-
try). Now delete the
word Affiliation. If there are au-
thors
linked to other institutes, place the cursor at
the
end
of
the
affiliation
line
just
typed
and
give
a
re-
turn. Now type the
name(s) of the author(s) and after
a
return
the
affiliation.
Repeat
this
procedure
until
all affiliations have
been typed.
All these texts
fit in a frame which should not be
changed
(Width:
Exactly
187
mm
(7.36
Height:
Exactly 73 mm (2.87
hor).
2.4
Abstract
frame
If
there
are
no
further
authors
place
the
cursor
one
space
behind
the word
ABSTRACT:
and
type
your
abstract of not more than 150 words.
The top of the
first line of the
abstract will be 73 mm (2.87
the top of
the type area. The complete abstract
will
fall
in
the
abstract
frame,
the
settings
of
which
should also not be changed (Width:
Exactly 187 mm
(7.36
from
margin; Lock anchor).
2.5
First line of text or heading
If your text starts with a heading,
place the cursor on
the I of
INTRODUCTION and type the correct text
for the heading. Now delete the word
INTRODUC-
TION and start with the text
after a return. This text
should have
the tag First paragraph.
If
your
text
starts
without
a
heading
you
should
place
the
cursor
on
the
I
of
INTRODUCTION,
change the tag
to First paragraph and type your text
after deleting the word INTRODUCTION.
3
LAYOUT OF TEXT
3.1
Text and
indenting
Text
is
set
in
two
columns
of
9
cm
(3.54
width
each
with
7
mm
(0.28
spacing
between
the
col-
umns.
All
text
should
be
typed
in
Times
New
Ro-
man, 12 pt
on 13 pt line spacing except for the paper
title (18 pt on 20 pt), author(s) (14
pt on 16 pt), and
the small text in
tables, captions and references (10
pt
on 11 pt). All line spacing is exact. Never add
any
space between lines or paragraphs.
When a column
has blank lines at the
bottom of the page, add space
above and
below headings (see opposite column).
First lines of paragraphs are indented
5 mm (0.2
except for paragraphs after a
heading or a blank line
(First
paragraph tag).
3.2
Headings
Type
primary
headings
in
capital
letters
roman
(Heading
1
tag)
and
secondary
and
tertiary
head-
ings
in
lower
case
italics
(Headings
2
and
3
tags).
Headings
are
set
flush
against
the
left
margin.
The
tag
will give two blank lines (26 pt) above and one
(13 pt) beneath the primary headings,
1½ blank lines
(20 pt) above and a ½
blank line (6 pt) beneath the
secondary
headings and one blank line (13 pt) above
the tertiary headings. Headings are not
indented and
neither are the first
lines of text following the head-
ing
indented.
If
a
primary
heading
is
directly
fol-
lowed by a secondary
heading, only a ½ blank
line
should be set between the two headings.
In the Word
programme this has to be
done manually as follows:
Place the
cursor on the primary heading, select
Para-
graph in the Format menu, and
change the setting for
spacing after,
from 13 pt to 0 pt. In the same way the
setting
in
the
secondary
heading
for
spacing
before
should be changed
from 20 pt to 7 pt.
3.3
Listing and numbering
When
listing facts use either the style tag List signs
or the style tag List numbers.
3.4
Equations
Use
the
equation
editor
of
the
selected
word
processing
programme.
Equations
are
not
indented
(Formula tag).
Number equations consecutively and
place the number with the tab key at
the end of the
line,
between
parantheses.
Refer
to
equations
by
these numbers. See for example Equation
1 below:
From the above we
note that sin
=
(
x
+
y
)
z
or: